Use Appointment Scheduler as Instructor
With the Zoom Appointment Scheduler available within the Brightspace integration, instructors can create schedules for virtual office hours. Once a schedule has been created, students can book appointments and instructors can join the appointments all from within the Brightspace course.
Limitations
- Appointments that have already been scheduled will not be deleted when an Instructor edits their schedule
- Currently does not support Personal Meeting IDs or students as the host.
- An instructor with a Join Only license will have the Appointments tab disabled.
Create an Appointment Schedule
Step 1
Sign in to Brightspace and access your course.
Step 2
Within the course Navbar select UA Tools and then select Zoom.
Step 3
Select the Appointments tab.
Step 4
Select My Schedules.
Step 5
Select + Create Schedule.
Step 6
Under New Bookable Schedule set the days you are available to meet with students.
Step 7
Enter the time slots you are available on the selected days. There must be a start and end time, and the slots can not overlap.
Step 8
(Optional) Enable Follow the same schedule each day to set the time schedule for each selected day.
Step 9
(Optional) Enable End repeat on and select the ending date. Students will not be able to schedule appointments after this date, if enabled.
Step 10
Enter the duration for how long appointments should last. Options are 15, 30, 45, or 60 minutes.
Step 11
Enter a name for your event.
(Optional) Add a description for the events.
Step 12
Select Create.
Edit an Appointment Schedule
Step 1
Locate the schedule created in the section above.
Step 2
Next to the desired schedule, select Edit.
Step 3
Edit the schedule as desired.
Step 4
Select Save.
Delete an Appointment Schedule
Step 1
Locate the schedule created in the section above.
Step 2
Next to the desired schedule, select Delete.
Step 3
When prompted for confirmation, select Delete. All upcoming meetings that were utilizing the schedule will be deleted.
Start a Scheduled Appointment
Step 1
Sign in to Brightspace and access your course.
Step 2
Within the course Navbar select UA Tools and then select Zoom.
Step 3
Select the Appointments tab.
Step 4
Select Upcoming Events.
If the student is not a user with a Zoom account, the email address displayed will be the email utilized in the LMS.
Step 5
Select Start, to start the appointment and launch the meeting.
(Optional) Select Cancel to cancel the appointment.
