Course Calendar

Access the Calendar 

Option 1

From Course Admin, select Calendar in the list of tools. 

Option 2

From the Course Home, locate the Calendar widget, select the actions menu icon, and choose Go to Calendar.

Navigate the Calendar  

Step 1 

Once on the Calendar, you will find the current month’s calendar to the right. Dates with a dot indicate there is an event on that date. To advance the calendar forward or backward, select the left or right Show arrow on either side of the month. 

Step 2

Below the calendar, there is Tasks section. Selecting Add a task allows you to enter a task to be completed. Hit the Enter key to record the task. It now appears with a checkmark to the left to mark completion. 

Step 3

On the left, you will see all events in the calendar for the time period displayed (today & tomorrow; next 7 days; next 14 days). To toggle between time period displays, select the left or right Action buttons to the left of the time period.

Step 4

Select Date, Course, or Category to toggle between event sort options. 

Step 5a

Select the All Calendar link to select a different calendar from your available calendars. 

Step 5b

To add another calendar to your list of calendars, select the Plus icon and then select the checkboxes for each calendar you want to add to your calendar (select Load More if your list of available calendars is longer than ten); then select Add when done.  

Step 5c

Select the Paintbrush icon to open a window that allows you to select various colors for each of your calendars by choosing the calendar and then selecting the color and the hue via the percentage slider; select Apply to see your change and Add when you are satisfied with your choice. 

Step 6

Selecting between Agenda, Day, Week, Month, or List allows the events to display based on the time period selected. 

Step 7

If you want to send your calendar to your printer or PDF, selecting the Print icon and select your header and display options via the checkboxes; use the dropdown to select the range of events you want to include and then input your dates via the available date inputs; select Print when ready and follow your device’s print settings. 

Step 8

Use the Search Events box to look for events based on the text you enter; select the Magnifying Glass icon or Enter to search. The results will display to the left, and you can filter by type of content (Assignments, Checklists, Discussions, Events, Materials, Modules, Quizzes, or Surveys). Selecting one of the events takes you to that content within D2L.

Calendar Settings 

Step 1

Access the course calendar and select the Settings Gear icon. 

Step 2

Select Core Hours by selecting the time dropdowns and choosing a time. Select the checkbox for Show Weekends to display weekends in your calendar. 

Step 3

Change the Default Event Duration via the available dropdown and select either 15 minutes, 30 minutes, or 1 hour.  

Step 4

Select the checkbox for Enable Calendar Feeds if you want to share this calendar to another calendar platform you (or another you share the link with) use.

Step 5

Using the available dropdown, select whether you want completed tasks shown; the options are Hide completed tasks or Show completed tasks for 1, 3, or 7 days. 

Step 6

Using the available dropdown, select the default timeframe to give Upcoming Tasks: your options are 2, 3, 4, 5, 7, or 14 days. 

Step 7

Select or deselect the checkbox for Confirm before deleting tasks, depending on your preference. 

Step 8

Select Save.

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Create Calendar Event 

Step 1

From your calendar, select Create Event. 

Step 2

Either input a name in the Enter Event Title box or select Add Content to use an existing content module’s name. 

Step 3

Using the HTML editor, add a description. 

Step 4

Select attendees via the available dropdown: options include Everybody in the Course Offering or specified groups or sections. Select Add Groups/Sections to add additional groups or sections. 

Step 5

Specify the date and time parameters by seelcting the checkbox for All day or inputting a start date and time and an end date and time via the available date and time boxes. 

Step 6

Select Add Recurrence if you desire the event to recur. In the menu that appears below, select the frequency of recurrence via the available dropdown or enter a value for Repeat every x-day(s); select a date for the recurrence to end via the available date input. 

Step 7a

To alter the event’s visibility, select Add Restriction and, using the available dropdown for Event Visibility, select an option: Hidden until, Hidden starting, Visibile between, or Hidden. 

Step 7b

Input a numeric value for range and use the available dropdown to select Days/Minutes/Hours before the event starts. 

Step 8

Optional: using the dropdown under Location, select Custom and enter text for a location for your event. 

Step 9

Select Create.

Edit Calendar Event 

Step 1

From your calendar, locate the event you want to delete and select within the event to select Edit.

Step 2

On the next screen, make the edits you desire: use the HTML editor to edit the description text; change the title of the event by selecting into the title box and changing the text; change dates by selecting the corresponding date(s) and/or time(s) and altering them as desired. 

Step 3

When done, select Save.

Delete a Calendar Event 

Step 1

From your calendar, locate the event you want to delete and select within the event to select Delete.

Step 2

Select Yes on the dialogue box to confirm event deletion. 

Calendar Options via Manage Dates 

Option 1

Calendar events can be managed in bulk via Manage Dates: see Manage Dates (opens in a new tab).

Connect D2L Calendar to Outlook, Google, iOS or another external Calendar 

Step 1

Ensure you have first enabled calendar feeds as described above in Calendar Settings (Step 4).

Step 2

From your calendar, select the Subscribe icon.

Step 3

Under Calendar Subscriptions, using the available dropdown, select which calendars/tasks you wish to include in the feed link: options will include all calendars you have access to or selecting one of the calendars you have access to in the dropdown.

Step 4

Copy the link displayed in the box to your clipboard. 

Step 5a: Outlook

From your Outlook calendar, select Add Calendar and then Subscribe from the web; paste the URL into the applicable box; select. 

Step 5b: Google

From your Google Calendar, select the Plus icon to the right of the calendars; select Subscribe to a Calendar from the popup list; select From a URL in the list on the left side of the page; paste the URL into the applicable spot; select Add Calendar to finish. 

Step 5c: iOS

These instructions will help you complete the steps within your iCal platform: Subscribe to Calendars on Mac (opens in a new tab).

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