Manage Files

The Manage Files tool is a file management system for your course. You can use this tool to organize and upload files associated with your course offering. We recommend organizing your files into folders and creating a folder for each content module.

Any document, PowerPoint, PDF, image, or other files you upload, and files you create in your course can be found in this tool.

Access Manage Files from Course Admin

Step 1 

Select Course Admin in your course navbar.

Step 2

Select Manage Files.

Access Manage Files from Content

Step 1 

Select content in your course navbar.

Step 2 

Select Table of Contents.

Step 3

Select the Related Tools button and choose Manage Files.

Create Content Module Folder and Default Path

To quickly and easily find the content you've created or uploaded in any course, it is recommended that you create a New Folder in the Manage Files tool for each module in your course content and then Set a Default Path to that folder for all content you create or upload within that module.  

Step 1 

Select the Actions Menu icon next to the module name and select Set Default Path.

Step 2

Select the Change Path button.

Step 3

The folder for your Content module hasn't been created yet, so select New Folder to create one.

Step 4

The window to create a new folder generally doesn't open large enough to display all the content. Drag the triangle in the lower right corner of the window to enlarge it until you see all the options to create a folder.

Step 5

Type in the name of your folder using the same name as your Content module, then select Create.

Set Default Path for Content Module

Step 1

Select the Actions Menu icon next to the module name and select Set Default Path.

Step 2

Select the Change Path button.

Step 3

Locate the folder you created for the Content Module in the list and select it. Then select Select Path to set it as the folder all files used in this Content module will be saved by default.

Step 4

Select Save.

All files you create or upload in this module from now on will be saved in this folder in the Manage Files tool.

Create New Folder

Create folders directly in the Manage Files tool.

Step 1

Select the folder within which you want to create a new folder in the tree structure in the left pane. In this example, we are creating a folder at the top level.

Step 2

Select New Folder.

Step 3

Enter a name for the folder. Use a name that clearly identifies the folder with a module, preferably the same name for both. 

Step 4

Select Save.

Your folder will appear in the tree structure in the left pane and contents in the right pane in alphabetical order.

Upload a File

Step 1

Select the folder you wish to upload into.

Step 2

Select the Upload link above the folder contents list.

Step 3

Drag the file from the folder on your computer to the upload box and select Save.

Step 4

Look in the Folder contents area to ensure your file was properly uploaded.

Create a New HTML File

Step 1

Open the folder in which the file will be saved.

Step 2

Select the Create File link above the folder contents area. 

Step 3

You'll need to select the triangle in the lower-left corner of the popup window to enlarge it. This will allow you to see all the HTML editor tools and options.  

Step 4

When you have finished the file, select the Create button.

Move Content to Other Folders

Move files to different folders in the Manage Files tool with cut and paste.

Step 1

Locate the file you wish to move.

Step 2

Select the actions menu icon next to the file name and select Cut.

Step 3

Now locate the folder to move the file to.

Select the actions menu icon next to the folder name and choose Paste Here.

Step 4

Open the folder, and you'll see that your file has been moved into that folder.

Tips and Troubleshooting

Q: How do I know what files are being used in my courses?

Documents, PDFs, and files that are connected to a Content Topic (in other words, that are linked directly to your Content page) have a chain link icon and the notation "This file is used in a Content Topic."

Q: How do I rename a folder:

If you change the name of the Content Module, the folder you created for it will not change its name. You will need to:

1. Locate the folder in the Manage Files tool and change it there.
2. Type in the new title and then select the Save button

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