Adding People to the Classlist & Classlist Roles

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Determine What Role To Assign

Enroll Individuals

Unenroll Individuals

Enroll TAs or Graders into a Single Section

Enroll TAs or Graders into Additional Sections

Change Roles

Bulk Enrollments and Bulk Unenrollments

Bulk Enrollment in Campus Brightspace

Bulk Unenrollment in Campus Brightspace

Determine Which Role to Assign

Note

All roles except Guest require up-to-date FERPA training (opens in a new tab)

Instructor

  • Can: create, edit, and view all areas of a course site and copy course materials from one Brightspace course site to another. This role includes permissions to enroll and unenroll individuals from a course site; however, instructors cannot unenroll students from credit-bearing course sites. Student enrollment in credit-bearing course sites is managed through the data sync with UAccess.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

Note

Instructors, by default, have access to students in all sections. You are required to select a section when you add teaching team members. Select any section, and a person with one of the instructor roles has access to all sections.

Instructor Read Only

  • Can: view course materials and activities in active and inactive course sites and participate in discussions, chat, and email. It can also preview quizzes and view files that have been submitted to assignment folders.
  • Cannot: create, edit, or delete any materials or activities or see grades, quiz scores, or assignment feedback. Cannot copy course materials from one Brightspace course site to another.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

Instructor Read Copy

  • Can: view course materials and activities in active and inactive course sites and participate in discussions, chat, and email. It can also preview quizzes and view files submitted to assignment folders; this role can copy course materials from one Brightspace course site to another.
  • Cannot: create, edit, or delete any materials or activities or see grades, quiz scores, or assignment feedback.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

Support Staff

  • Can: create, edit, and view in all areas of a course site except grades. This role can copy course materials, excluding grade categories and items, from one Brightspace course site to another.
  • Cannot: view grade-related items such as quiz scores, survey results, files submitted to assignment folders, and assignment feedback. Cannot see the group tool.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

TA All Sections

  • Can: create, edit, and view in most areas of a course site.
  • Cannot: delete anything in any area of a Brightspace course site except Announcements. While this role can view and enter data in the grades tool, it cannot create, edit, or delete grade categories or items.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

Note

By default, the TA All Sections role has access to students in all sections. You must select a section when you add participants; you can select any section, and a person with the TA All Sections role has access to all sections.

TA Specific Sections

  • Can: create, edit, and view in most areas of a course site. Can only view and enter data for grade-related items for sections specified by the instructor.
  • Cannot: delete anything in any area of a Brightspace course site except Announcements.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

Grader All Sections

  • Can: view and enter data for grade-related items such as grades, quizzes, surveys, files submitted to Assignment folders, and Assignment feedback. Has read-only access to most areas of the course site.
  • Cannot: create, edit, or delete any course materials or activities.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access. 

Grader Specific Sections

  • Can: view and enter data for grade-related items such as grades, quizzes, surveys, files submitted to Assignment folders, and Assignment feedback only for sections defined by the course instructor. Has read-only access to most areas of the course site.
  • Cannot: create, edit, or delete any course materials or activities.
  • Maps: this role appears in eText and third-party integrations as "Instructor" level access.

Preceptor

  • Can: create, edit, delete, and view almost all areas of a Brightspace course site.
  • Cannot: view grades, quiz scores, survey results, files submitted to Assignment folders, or Assignment feedback.
  • Maps: this role appears in eText and third-party integrations as "Student" level access.

Guest

  • Can: read-only access Content, Links, and Announcements.
  • Cannot: have ANY access to tools that contain student data. This role meets FERPA guidelines (opens in a new tab).
  • Maps:  this role appears in eText and third-party integrations as "Student" level access.

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Enroll Individuals

Note

The process of enrolling students takes place through UAccess. The Instructional Technology Team cannot access, edit, or enroll students. 

Step 1

Select the Classlist tab on your course navbar.

Step 2

Select Add Participants button to select Find Users.

Add participants button

Step 3

Search for individuals using Add Existing Users search box (netID is the best option, but first and last name will work as well) and select the Search icon (magnifying glass).

Add existing users search box

Step 4

Select the individual, the designated Role, and the Section.

select, student, role and section

Note

Instructor, TA All Sections, and Grader All Sections roles have access to all students in the course site by default. Select any section to enroll them, and they will have access to all students in the course site.

Step 5

Select Enroll Selected Users button at the bottom of the page to finish enrolling.

Step 6

Select the Done button to return to the Classlist or select Add More Participants to continue adding more individuals.

Unenroll Individuals 

Important

Individuals assigned the Student role in credit-bearing course sites cannot be manually unenrolled. Student enrollment in credit-bearing course sites is managed through the data sync with UAccess.

Step 1

Select Classlist from the NavBar (or from Course Admin).

Step 2

Locate the individual(s) within your list of participants and select the individual(s) using the checkbox to the left of their name.

Step 3

Select the Unenroll link located at the top of the list of participants.

Unenroll link

Step 4

Select the Yes button on the confirmation window.

Enroll TAs or Graders into a Single Section

Add or remove TAs or Graders with specific or multiple section roles. 

Step 1

From the NavBar (or from Course Admin), select Classlist.

Step 2

Select Add Participants button and then select Find Users.

Step 3

Search for the individual using their UA NetID and Select the Search icon.

Step 4

Select the individual, the designated role (TA Specific Sections/Grader Specific Sections), and the section.

Note

If your TA or Grader needs access to all students in the course (students in all sections) follow the steps in Enroll Individuals and use the roles TA All Sections or Grader All sections.

Step 5

Select the Enroll Selected Users button at the bottom of the page to finish enrolling.

Step 6

Select the Done button to get back to the Classlist or select Add More Participants to continue to add more individuals.

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Enroll TAs or Graders into Additional Sections

Follow the instructions Enroll TAs or Graders into a Single Section (above) to enroll the TA or Grader in the first section. To enroll them in additional sections use the following steps.

Step 1

After enrolling the TA/Grader in the first section, select Course Admin in the Navbar

Step 2

Select the Sections link.

Step 3

Select the Enroll Users button.

Enroll users button

Step 4

Locate the TA/Grader's name in the list and check any additional sections they need to have access to.

add section checkbox

Step 5

Select the Save button.

Change Roles

Note

Student enrollment access is fed into Brightspace via UAccess, which determines the role automatically given to a student. Students registered in UAccess to audit a course have a Student role. The Instructional Technology Team cannot enroll a user in a credit-bearing course as Student Extra Enroll except in rare, limited circumstances. 

Step 1

From the NavBar (or from Course Admin), select Classlist.

Step 2

Locate the student in the table of users or search for them by entering their name in the Search For box and selecting the Magnifying Glass icon.

Step 3

Select the checkbox to the left of the individual and then Select the Enrollment icon at the top of the list of participants.

Enrollment icon

Step 4

Use the dropdown under New Role to select a role for the user.

Step 5

Select the Save button located at the bottom of the page to confirm.

Bulk Enrollment in Campus Brightspace

Note

The Instructional Technology Team can bulk enroll and unenroll users from a non-term site. A correctly-formatted CSV file must be sent to the Instructional Technology Team. Looking for Community Brightspace enrollment? See Brightspace Community Enroll Students .

Step 1 

Submit a CSV file to the Instructional Technology Team, with the following columns without headers:

  • ENROLL
  • Username (NetID without @arizona.edu domain)
  • Student Extra Enroll (or other valid role)
  • Course offering code (found via Course Admin > Course Offering Information)

Bulk Unenrollment in Campus Brightspace

Step 1

Submit a CSV file to the Instructional Technology Team, with the following columns (without headers):

  • UNENROLL
  • Username (NetID without @arizona.edu domain)
  • Course offering code (found via Course Admin > Course Offering Information)

Group or Section Enrollment in Campus Brightspace

Step 1

Submit a CSV file to the Instructional Technology Team, with the following columns (without headers):

  • ENROLL
  • Username (NetID without @arizona.edu domain)
  • Student Extra Enroll (or other valid role)
  • Unique Group or Section Name

Note

Group and Section names must be completely unique across all Brightspace sites at the University of Arizona. For example, Group 1 or Section 1 are commonly used in many other sites. When naming groups, ensure you select unique names. Please check with the Instructional Technology Team if you have questions.

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