Attendance
On This Page
Build Your Attendance Register(s)
Edit an Existing Attendance Register
Create a Custom Attendance Scheme
Access the Attendance Tool
Step 1
Select Course Admin in the Navbar.
Step 2
Select the Attendance link to enter the Attendance tool (located under the Learner Management header).
Build Your Attendance Register(s)
For example, if you plan to track daily class attendance, create a single register that contains individual sessions for each date your class meets.
Step 1
Select New Register.
Step 2
Enter a Name for your attendance register (e.g., "In-Class Attendance," "Weekly Seminar," etc.)
Step 3
Choose an attendance scheme in the Attendance Scheme drop-down menu.
- System Scheme is the default: P (100%) for present and A (0%) for Absent.
Note
You can create custom Attendance Schemes. See the section on this help page titled Create and Apply a Custom Attendance Scheme for instructions.
Step 4
Optional: Enter a Cause for Concern value. If students' attendance falls below this percentage, they will be flagged in the Attendance tool.
Step 5
Optional: Check the box next to the option to Allow users to view this attendance register if you would like students to be able to view their attendance information.
Note
You will need to add the Attendance tool to the course Navbar or insert a quicklink to Attendance in Content in order for students to view their attendance data.
Step 6
Using the radio buttons in the Users section, choose to:
- include all users in the course (most common)
- or limit this attendance register to only select groups or sections.
Step 6a
If limiting to groups or sections, select the Add Groups/Sections button below the options and select the appropriate group category or section. (If using Groups, these must be set up in the Groups tool before creating the register.)
Step 7
Enter a Session Name for each individual session for which you will be taking attendance. Typically, these are the dates the class meets.
Step 8
By default, D2L provides three sessions for your attendance register. To add more sessions, enter the number of additional sessions needed in the Add Sessions field and select Add Sessions. To remove a session, select the Delete icon.
Step 8a
If you have added sessions, be sure to enter a Session Name for each new session.
Step 9
Select Save to save your attendance register.
Step 10
Select Close to leave the register.
Edit an Existing Attendance Register
Step 1
Select the Actions Menu icon next to the attendance register name and choose Edit Register.
Step 2
Make the desired changes.
Step 3
Select Save.
Step 4
Select Close to leave the register.
Create a Custom Attendance Scheme
An attendance scheme determines what percentage of an attendance session a participant earns. The default System Scheme is simple
- Present (P) = 100%
- Absent (A) = 0%
You can make the attendance scheme as complex as you'd like, using as many attendance statuses as you'd like. For example, if you are tracking daily class attendance and want to mark participants who arrive to class late, your attendance scheme might look something like this
- Present (P) = 100%
- Tardy (T) = 75%
- Absent (A) = 0%
Step 1
Select the Attendance Schemes tab.
Step 2
Select the New Scheme button.
Step 3
Enter a Name for the attendance scheme.
Step 4
Enter the Symbol that will appear while entering attendance for each attendance status (e.g., T).
Step 5
Enter the Status Full Name for each symbol (e.g., Tardy). This allows you to provide more description for each status.
Step 6
Optional: Enter the Assigned % for each status (e.g., 80%, 90%, etc.).
Note
While not required for the scheme, this Assigned value is necessary if you'd like to calculate an overall percentage for Attendance and use the "Cause for Concern" value on your register.
Step 7
Optional: If you would like more than the three statuses D2L provides by default, enter the number of additional statuses you would like in the Add Statuses field and select Add Statuses.
Step 8
Select Save to save your attendance scheme.
Step 9
Select Close to return to the Attendance Schemes page.
Note
Once you save your custom Attendance Scheme, please see the section titled Apply a Custom Attendance Scheme for instructions.
Apply a Custom Attendance Scheme
Note
If you have not yet created and saved your custom Attendance Scheme, please see the section titled Create a Custom Attendance Scheme before following the instructions here.
Step 1
Select the Action Menu icon next to the attendance register name and choose Edit Register.
Step 2
Select the Attendance Scheme dropdown menu and choose the desired attendance scheme.
Note
The attendance scheme can only be changed if attendance data has not already been entered in that register.
Step 3
Select Save to save changes.
Step 4
Select Close to leave the register.
Remove an Attendance Scheme
Step 1
Select the Attendance Schemes tab.
Step 2
Select the Actions Menu icon next to the Scheme name and choose Delete.
Note
An attendance scheme cannot be deleted if it is connected to an attendance register. You will need to first disconnect the attendance scheme from any attendance registers it has been applied to. Please refer to the section titled Edit an Existing Attendance Register for instructions.
Step 3
Select Delete on the confirmation window that appears.
Enter Attendance Data
Step 1
From the Attendance Registers page, select the Action Menu icon next to the register name and choose View Attendance Data.
Step 2
Select the Enter Attendance Data icon next to the appropriate session name.
Step 3
Select the Attendance Status drop-down menu and choose the appropriate attendance status for each student.
Step 3a
To enter the same attendance status for a selection of students, check the box next to the name of each student you'd like to give the same status to and select Set Status.
Step 3b
To enter the same attendance stats for all students, select the Set Status for All Users button.
Step 4
Select Save to save your changes.